How To Create A Productive Workplan
Creating work plan is one thing every Entrepreneur should do, if you're a blogger, visual assistant, vlogger, internet marketer, office worker and anything that requires accomplishment, then you will be needing a work plan.
As a blogger, I've found out that I need work plan in order to be productive, in fact I can't blog without a work plan.
I need to write articles, reply comments, share articles and probably read one or more article, also I need some spare time to do other things like Strolling and having some fun, of course my life can't revolve around my blog. This is exactly why I need a work plan because if I don't have any then I might not achieve anything with my daily 24hrs.
This could also be YOU, there are certain things you need to do and won't be doing too well without a work plan, so every field you're in, or what ever task you want to accomplish, you will be needing this work plan.
There are different ways to create a productive work plan, but I will be introducing a simpler and easier way to create your work plan using the formula I call WWWW & H formula. This Is a 4W and H formula.
WWWW & H is a mnemonic term that can be used in creating a productive work plan.
This 4W & H is an abbreviation of 5 crucial questions; what, why, who, where, and how.
For any work plan to be productive, this 5 questions must be answered painstakingly, so lets immediately look at how to create a productive work plan with this 5 Questions.
If you're a blogger like me, lets say your task is to generate traffic to your blog, you shouldn't stop there, you should make it more specific, "okay, I want to get 1000 page views daily ".
Specifying it gives you better chances of being productive. This apply to other task, if you're a student, and want to study daily, you should also be specific, it doesn't stop in 'I want to study'. You could specify with something like, "I want to study math, I will be focusing on Quadratic Equation". This applies to other fields.
These might not be only one task, it can be as many as possible, so feel free to ask yourself the 'what' questions and try as much as you can to be specific.
Personally, I have my daily routine and won't like to sacrifice any for the other, so I need to get everything perfectly and timely. So I create all the things I need to achieve for the day, it could be month(s) or year(s) and I make sure it worth my time.
This is a questions of importance, lets assume you have a task in mind, maybe it's generating traffic like I suggested. So what's the reason for wanting to do that particular task?
The importance is another area people fail when creating a work plan, so in order to get it right, the importance may revolve around the benefit or achievement, Time, & Value attached to doing such.
Also, in order to know the importance of what ever you're doing, you should ask yourself if there's any other task that's more important than the current one that's been analyzed.
Being more explanative, I might want to generate traffic for my blog, I will need to analyze if it's important or not, by doing doing so I might want to check the following:
•Benefit / Achievement: Promoting my blog might come with benefit & achievement like Money, Fame, etc
•Time: in order to know if generating traffic to my blog is important, I will consider time-taken, if it's gonna eat up time for other things, I might want to reschedule.
•Value: Maybe my task doesn't involve making money or getting fame, I might think about the values I will be adding that will help someone attain great heights.
•What's Even More Important: I will also consider other things that's even more important or things that will be more productive at that particular time, this will help me know if that's the right task at the moment or if it isn't even relevant.
These could work for anybody or any task, so start questioning your idea by asking WHY you want to do that thing.😃
So the WHO question isn't referring to only humans, it could be someone(s) that will play a vital role for that task to be accomplished or it could be resources needed to achieve the tasks.
It could also involve both human and thing (resources).
I might want to read an article, I will need to be in a quiet place, grab a bottle of water and some chips, etc. That's exactly what the WHO question does, it helps you stay organized. So whatever field you're, think of thing(s) or person(s) that are involved in what ever you're achieving.
The time shouldn't be only when the task will be completed, but the time the task begins and also the end time. This helps you to be productive as you'll be impulsed to get the task done within the set time.
Time management can be quirky and tricky when it comes to maintaining a work plan, so that's where the quadrant time management system comes into play.
The quadrant time management system says that things are either only urgent, only important, both urgent and important, or none of the above. Time-wasters are the 'none of the above'. Something that’s important but not urgent, for example, are any activities related to your long-term task.
In the step two, we learnt about making sure our task is important, but some important task are not always urgent and could wait for some time.
So using the quadrant method, you should be able to manage your time by knowing which task is important but not urgent, both important and urgent or none.
Those that aren't important or urgent are the time - wasters, this could be squashed or done when you have a free time. As a blogger, the time-wasters will always arrive, they're usually replying chat on Facebook or other social media platforms. So I don't take it serious.
The task with the highest urgency should come first, and also you should always have a set time for accomplishment.
I have written a detailed post for you on managing you time and getting the most from your 24hrs! If you're interested in managing your time then read how manage your time.
Whatever you'll be doing, you will be needing a strategy in order to be successful. You won't be productive if you don't have a clear road map to achieve the task.
Personally I have a pattern of creating my road-map, which I think will be useful to you also.
First I create an intro that serves as a reminder of what the task is all about and the importance of the particular thing that needs to be done .
Secondly, I list the resources and who will be involved in achieving that task, this will help me stay organized and waste time on things that aren't necessary.
Thirdly, I identify any constraints or obstacles that might negatively affect the productivity of such task, once the roadblock is known, I look for ways to deal with that obstacle. This constraints maybe another task or emergency that will come up during the process of doing the task, it could be anything else, just identify things that can hinder the productivity of such task, if it worth rescheduling the whole stuff, then do it immediately. After this, I am sure of a clean ride without any bumpy, though this isn't an assurance as other constraints might come up as time goes by, so you should always be ready for the inevitable, but this will give you some level of assurance besides it's better to kill some than killing none.
Fourtly, I set goals, this will help the process to be a bit faster than not having a target. I have discovered work tends to be faster when you have a target, it could be a single task but splitting it to different sections reduces work load and increase productivity.
Setting my goals, I use a formula called SMARTER, this is also an easy to remember pattern of setting goals. I have discussed broadly on setting goals in this post, so i won't be stressing it again but will only do a reminder of it, if you're set on learning how goal setting works then you will be wanting to read my article on it.
SMARTER is an abbreviation for Specific, Meaningful, Attainable, Relevant, Time-bound, Evaluate and Readjust.
•Be Specific(S): When setting my goals, I make sure it's specific, when goals are specific they're easily achieved.
•Meaningful(M): Goals should be meaningful, you can't just set to achieve any goal, it needs to be meaningful, what's the meaning of that goal to you? What's the importance and how measurable it is.
•Attainable(A): Some people set unrealistic goals that can never be achieved, so in order to set your goals it's should be attainable.
Lets say your goal is to make $100,000 in 6months, where you don't have a stable income that generates up to $50 a month, so how on earth can such goal be achieved?
There's no magic, set only attainable goals. There's a saying, cut your cloth according to your size and also another cut your cloth according to your cloth. I think being realistic will work using the second quote.
When a realistic goal has been achieved, you can then set a more herculean goal. This can continue increase as success is achieved.
•Relevant(R): Goals should be relevant, you shouldn't be trying to achieve want won't be of any benefits, yes it could be a nice goal but how relevant is it at the moment?
The goal might be buying a car, but do you need a car at the moment? The relevance matters a lot.
•Time - Bound(T): Goals should have a set time for accomplishment, I would prefer calling it a deadline to achieving that goal. One thing I like about setting deadline is it motivates you to work hard and this will yield a better output.
•Evaluate(E): Things will change as time goes on and your goals might require some changes, so in order not to fall off, you should always Evaluate your goal before and after setting that goal.
•Readjust(R): I have learn to make readjustment when I develop a new strategy of achieving my goals or whenever the need arrives. This will help you stay updated and also result to more productivity.
Lastly, I Develop a working strategy, there are tons of ways a particular thing could be done but some ways might be faster or lead to better output. Everyone has what works best for them, so discover what works best for you and explore!
Also, I create schedule for each of my task and work with it.
What are other things you do to create a productive work plan? Tell me.
Don't forget to subscribe to my newsletter and get more article of this nature and also share so that someone else will benefit.
Thanks for reading and stay unique!
As a blogger, I've found out that I need work plan in order to be productive, in fact I can't blog without a work plan.
I need to write articles, reply comments, share articles and probably read one or more article, also I need some spare time to do other things like Strolling and having some fun, of course my life can't revolve around my blog. This is exactly why I need a work plan because if I don't have any then I might not achieve anything with my daily 24hrs.
This could also be YOU, there are certain things you need to do and won't be doing too well without a work plan, so every field you're in, or what ever task you want to accomplish, you will be needing this work plan.
There are different ways to create a productive work plan, but I will be introducing a simpler and easier way to create your work plan using the formula I call WWWW & H formula. This Is a 4W and H formula.
WWWW & H is a mnemonic term that can be used in creating a productive work plan.
This 4W & H is an abbreviation of 5 crucial questions; what, why, who, where, and how.
For any work plan to be productive, this 5 questions must be answered painstakingly, so lets immediately look at how to create a productive work plan with this 5 Questions.
1.Asking The What Question
The is question is actually requiring a specification of what work is needed to be done, you can't just do everything, you should know what you want to do. I discovered that most people aren't specific in this aspect of creating work plan.If you're a blogger like me, lets say your task is to generate traffic to your blog, you shouldn't stop there, you should make it more specific, "okay, I want to get 1000 page views daily ".
Specifying it gives you better chances of being productive. This apply to other task, if you're a student, and want to study daily, you should also be specific, it doesn't stop in 'I want to study'. You could specify with something like, "I want to study math, I will be focusing on Quadratic Equation". This applies to other fields.
These might not be only one task, it can be as many as possible, so feel free to ask yourself the 'what' questions and try as much as you can to be specific.
Personally, I have my daily routine and won't like to sacrifice any for the other, so I need to get everything perfectly and timely. So I create all the things I need to achieve for the day, it could be month(s) or year(s) and I make sure it worth my time.
2.Asking The Why Question
This is the second step of creating a work plan. It doesn't end in being specific or knowing what you want to do but you will also need to answer the question WHY in order not to waste time on something that isn't relevant.This is a questions of importance, lets assume you have a task in mind, maybe it's generating traffic like I suggested. So what's the reason for wanting to do that particular task?
The importance is another area people fail when creating a work plan, so in order to get it right, the importance may revolve around the benefit or achievement, Time, & Value attached to doing such.
Also, in order to know the importance of what ever you're doing, you should ask yourself if there's any other task that's more important than the current one that's been analyzed.
Being more explanative, I might want to generate traffic for my blog, I will need to analyze if it's important or not, by doing doing so I might want to check the following:
•Benefit / Achievement: Promoting my blog might come with benefit & achievement like Money, Fame, etc
•Time: in order to know if generating traffic to my blog is important, I will consider time-taken, if it's gonna eat up time for other things, I might want to reschedule.
•Value: Maybe my task doesn't involve making money or getting fame, I might think about the values I will be adding that will help someone attain great heights.
•What's Even More Important: I will also consider other things that's even more important or things that will be more productive at that particular time, this will help me know if that's the right task at the moment or if it isn't even relevant.
These could work for anybody or any task, so start questioning your idea by asking WHY you want to do that thing.😃
3.Asking The Who Question
This questions is also crucial, you should ask the WHO, for any task to be accomplished, someone or something must be involved.So the WHO question isn't referring to only humans, it could be someone(s) that will play a vital role for that task to be accomplished or it could be resources needed to achieve the tasks.
It could also involve both human and thing (resources).
I might want to read an article, I will need to be in a quiet place, grab a bottle of water and some chips, etc. That's exactly what the WHO question does, it helps you stay organized. So whatever field you're, think of thing(s) or person(s) that are involved in what ever you're achieving.
4.Asking the When Questions
The step four is a crucial one, you can't take forever in doing a particular thing, you need a set time, so that's just what step 4 does.The time shouldn't be only when the task will be completed, but the time the task begins and also the end time. This helps you to be productive as you'll be impulsed to get the task done within the set time.
Time management can be quirky and tricky when it comes to maintaining a work plan, so that's where the quadrant time management system comes into play.
The quadrant time management system says that things are either only urgent, only important, both urgent and important, or none of the above. Time-wasters are the 'none of the above'. Something that’s important but not urgent, for example, are any activities related to your long-term task.
In the step two, we learnt about making sure our task is important, but some important task are not always urgent and could wait for some time.
So using the quadrant method, you should be able to manage your time by knowing which task is important but not urgent, both important and urgent or none.
Those that aren't important or urgent are the time - wasters, this could be squashed or done when you have a free time. As a blogger, the time-wasters will always arrive, they're usually replying chat on Facebook or other social media platforms. So I don't take it serious.
The task with the highest urgency should come first, and also you should always have a set time for accomplishment.
I have written a detailed post for you on managing you time and getting the most from your 24hrs! If you're interested in managing your time then read how manage your time.
5.Answering The How question
This is more like a road-map that gives direction on how to accomplish the set task.Whatever you'll be doing, you will be needing a strategy in order to be successful. You won't be productive if you don't have a clear road map to achieve the task.
Personally I have a pattern of creating my road-map, which I think will be useful to you also.
First I create an intro that serves as a reminder of what the task is all about and the importance of the particular thing that needs to be done .
Secondly, I list the resources and who will be involved in achieving that task, this will help me stay organized and waste time on things that aren't necessary.
Thirdly, I identify any constraints or obstacles that might negatively affect the productivity of such task, once the roadblock is known, I look for ways to deal with that obstacle. This constraints maybe another task or emergency that will come up during the process of doing the task, it could be anything else, just identify things that can hinder the productivity of such task, if it worth rescheduling the whole stuff, then do it immediately. After this, I am sure of a clean ride without any bumpy, though this isn't an assurance as other constraints might come up as time goes by, so you should always be ready for the inevitable, but this will give you some level of assurance besides it's better to kill some than killing none.
Fourtly, I set goals, this will help the process to be a bit faster than not having a target. I have discovered work tends to be faster when you have a target, it could be a single task but splitting it to different sections reduces work load and increase productivity.
Setting my goals, I use a formula called SMARTER, this is also an easy to remember pattern of setting goals. I have discussed broadly on setting goals in this post, so i won't be stressing it again but will only do a reminder of it, if you're set on learning how goal setting works then you will be wanting to read my article on it.
SMARTER is an abbreviation for Specific, Meaningful, Attainable, Relevant, Time-bound, Evaluate and Readjust.
•Be Specific(S): When setting my goals, I make sure it's specific, when goals are specific they're easily achieved.
•Meaningful(M): Goals should be meaningful, you can't just set to achieve any goal, it needs to be meaningful, what's the meaning of that goal to you? What's the importance and how measurable it is.
•Attainable(A): Some people set unrealistic goals that can never be achieved, so in order to set your goals it's should be attainable.
Lets say your goal is to make $100,000 in 6months, where you don't have a stable income that generates up to $50 a month, so how on earth can such goal be achieved?
There's no magic, set only attainable goals. There's a saying, cut your cloth according to your size and also another cut your cloth according to your cloth. I think being realistic will work using the second quote.
When a realistic goal has been achieved, you can then set a more herculean goal. This can continue increase as success is achieved.
•Relevant(R): Goals should be relevant, you shouldn't be trying to achieve want won't be of any benefits, yes it could be a nice goal but how relevant is it at the moment?
The goal might be buying a car, but do you need a car at the moment? The relevance matters a lot.
•Time - Bound(T): Goals should have a set time for accomplishment, I would prefer calling it a deadline to achieving that goal. One thing I like about setting deadline is it motivates you to work hard and this will yield a better output.
•Evaluate(E): Things will change as time goes on and your goals might require some changes, so in order not to fall off, you should always Evaluate your goal before and after setting that goal.
•Readjust(R): I have learn to make readjustment when I develop a new strategy of achieving my goals or whenever the need arrives. This will help you stay updated and also result to more productivity.
Lastly, I Develop a working strategy, there are tons of ways a particular thing could be done but some ways might be faster or lead to better output. Everyone has what works best for them, so discover what works best for you and explore!
Also, I create schedule for each of my task and work with it.
What are other things you do to create a productive work plan? Tell me.
Don't forget to subscribe to my newsletter and get more article of this nature and also share so that someone else will benefit.
Thanks for reading and stay unique!
Creating work plan is one thing every Entrepreneur should do, if you're a blogger, visual assistant, vlogger, internet marketer, office worker and anything that requires accomplishment, then you will be needing a work plan.
As a blogger, I've found out that I need work plan in order to be productive, in fact I can't blog without a work plan.
I need to write articles, reply comments, share articles and probably read one or more article, also I need some spare time to do other things like Strolling and having some fun, of course my life can't revolve around my blog. This is exactly why I need a work plan because if I don't have any then I might not achieve anything with my daily 24hrs.
This could also be YOU, there are certain things you need to do and won't be doing too well without a work plan, so every field you're in, or what ever task you want to accomplish, you will be needing this work plan.
There are different ways to create a productive work plan, but I will be introducing a simpler and easier way to create your work plan using the formula I call WWWW & H formula. This Is a 4W and H formula.
WWWW & H is a mnemonic term that can be used in creating a productive work plan.
This 4W & H is an abbreviation of 5 crucial questions; what, why, who, where, and how.
For any work plan to be productive, this 5 questions must be answered painstakingly, so lets immediately look at how to create a productive work plan with this 5 Questions.
If you're a blogger like me, lets say your task is to generate traffic to your blog, you shouldn't stop there, you should make it more specific, "okay, I want to get 1000 page views daily ".
Specifying it gives you better chances of being productive. This apply to other task, if you're a student, and want to study daily, you should also be specific, it doesn't stop in 'I want to study'. You could specify with something like, "I want to study math, I will be focusing on Quadratic Equation". This applies to other fields.
These might not be only one task, it can be as many as possible, so feel free to ask yourself the 'what' questions and try as much as you can to be specific.
Personally, I have my daily routine and won't like to sacrifice any for the other, so I need to get everything perfectly and timely. So I create all the things I need to achieve for the day, it could be month(s) or year(s) and I make sure it worth my time.
This is a questions of importance, lets assume you have a task in mind, maybe it's generating traffic like I suggested. So what's the reason for wanting to do that particular task?
The importance is another area people fail when creating a work plan, so in order to get it right, the importance may revolve around the benefit or achievement, Time, & Value attached to doing such.
Also, in order to know the importance of what ever you're doing, you should ask yourself if there's any other task that's more important than the current one that's been analyzed.
Being more explanative, I might want to generate traffic for my blog, I will need to analyze if it's important or not, by doing doing so I might want to check the following:
•Benefit / Achievement: Promoting my blog might come with benefit & achievement like Money, Fame, etc
•Time: in order to know if generating traffic to my blog is important, I will consider time-taken, if it's gonna eat up time for other things, I might want to reschedule.
•Value: Maybe my task doesn't involve making money or getting fame, I might think about the values I will be adding that will help someone attain great heights.
•What's Even More Important: I will also consider other things that's even more important or things that will be more productive at that particular time, this will help me know if that's the right task at the moment or if it isn't even relevant.
These could work for anybody or any task, so start questioning your idea by asking WHY you want to do that thing.😃
So the WHO question isn't referring to only humans, it could be someone(s) that will play a vital role for that task to be accomplished or it could be resources needed to achieve the tasks.
It could also involve both human and thing (resources).
I might want to read an article, I will need to be in a quiet place, grab a bottle of water and some chips, etc. That's exactly what the WHO question does, it helps you stay organized. So whatever field you're, think of thing(s) or person(s) that are involved in what ever you're achieving.
The time shouldn't be only when the task will be completed, but the time the task begins and also the end time. This helps you to be productive as you'll be impulsed to get the task done within the set time.
Time management can be quirky and tricky when it comes to maintaining a work plan, so that's where the quadrant time management system comes into play.
The quadrant time management system says that things are either only urgent, only important, both urgent and important, or none of the above. Time-wasters are the 'none of the above'. Something that’s important but not urgent, for example, are any activities related to your long-term task.
In the step two, we learnt about making sure our task is important, but some important task are not always urgent and could wait for some time.
So using the quadrant method, you should be able to manage your time by knowing which task is important but not urgent, both important and urgent or none.
Those that aren't important or urgent are the time - wasters, this could be squashed or done when you have a free time. As a blogger, the time-wasters will always arrive, they're usually replying chat on Facebook or other social media platforms. So I don't take it serious.
The task with the highest urgency should come first, and also you should always have a set time for accomplishment.
I have written a detailed post for you on managing you time and getting the most from your 24hrs! If you're interested in managing your time then read how manage your time.
Whatever you'll be doing, you will be needing a strategy in order to be successful. You won't be productive if you don't have a clear road map to achieve the task.
Personally I have a pattern of creating my road-map, which I think will be useful to you also.
First I create an intro that serves as a reminder of what the task is all about and the importance of the particular thing that needs to be done .
Secondly, I list the resources and who will be involved in achieving that task, this will help me stay organized and waste time on things that aren't necessary.
Thirdly, I identify any constraints or obstacles that might negatively affect the productivity of such task, once the roadblock is known, I look for ways to deal with that obstacle. This constraints maybe another task or emergency that will come up during the process of doing the task, it could be anything else, just identify things that can hinder the productivity of such task, if it worth rescheduling the whole stuff, then do it immediately. After this, I am sure of a clean ride without any bumpy, though this isn't an assurance as other constraints might come up as time goes by, so you should always be ready for the inevitable, but this will give you some level of assurance besides it's better to kill some than killing none.
Fourtly, I set goals, this will help the process to be a bit faster than not having a target. I have discovered work tends to be faster when you have a target, it could be a single task but splitting it to different sections reduces work load and increase productivity.
Setting my goals, I use a formula called SMARTER, this is also an easy to remember pattern of setting goals. I have discussed broadly on setting goals in this post, so i won't be stressing it again but will only do a reminder of it, if you're set on learning how goal setting works then you will be wanting to read my article on it.
SMARTER is an abbreviation for Specific, Meaningful, Attainable, Relevant, Time-bound, Evaluate and Readjust.
•Be Specific(S): When setting my goals, I make sure it's specific, when goals are specific they're easily achieved.
•Meaningful(M): Goals should be meaningful, you can't just set to achieve any goal, it needs to be meaningful, what's the meaning of that goal to you? What's the importance and how measurable it is.
•Attainable(A): Some people set unrealistic goals that can never be achieved, so in order to set your goals it's should be attainable.
Lets say your goal is to make $100,000 in 6months, where you don't have a stable income that generates up to $50 a month, so how on earth can such goal be achieved?
There's no magic, set only attainable goals. There's a saying, cut your cloth according to your size and also another cut your cloth according to your cloth. I think being realistic will work using the second quote.
When a realistic goal has been achieved, you can then set a more herculean goal. This can continue increase as success is achieved.
•Relevant(R): Goals should be relevant, you shouldn't be trying to achieve want won't be of any benefits, yes it could be a nice goal but how relevant is it at the moment?
The goal might be buying a car, but do you need a car at the moment? The relevance matters a lot.
•Time - Bound(T): Goals should have a set time for accomplishment, I would prefer calling it a deadline to achieving that goal. One thing I like about setting deadline is it motivates you to work hard and this will yield a better output.
•Evaluate(E): Things will change as time goes on and your goals might require some changes, so in order not to fall off, you should always Evaluate your goal before and after setting that goal.
•Readjust(R): I have learn to make readjustment when I develop a new strategy of achieving my goals or whenever the need arrives. This will help you stay updated and also result to more productivity.
Lastly, I Develop a working strategy, there are tons of ways a particular thing could be done but some ways might be faster or lead to better output. Everyone has what works best for them, so discover what works best for you and explore!
Also, I create schedule for each of my task and work with it.
What are other things you do to create a productive work plan? Tell me.
Don't forget to subscribe to my newsletter and get more article of this nature and also share so that someone else will benefit.
Thanks for reading and stay unique!
As a blogger, I've found out that I need work plan in order to be productive, in fact I can't blog without a work plan.
I need to write articles, reply comments, share articles and probably read one or more article, also I need some spare time to do other things like Strolling and having some fun, of course my life can't revolve around my blog. This is exactly why I need a work plan because if I don't have any then I might not achieve anything with my daily 24hrs.
This could also be YOU, there are certain things you need to do and won't be doing too well without a work plan, so every field you're in, or what ever task you want to accomplish, you will be needing this work plan.
There are different ways to create a productive work plan, but I will be introducing a simpler and easier way to create your work plan using the formula I call WWWW & H formula. This Is a 4W and H formula.
WWWW & H is a mnemonic term that can be used in creating a productive work plan.
This 4W & H is an abbreviation of 5 crucial questions; what, why, who, where, and how.
For any work plan to be productive, this 5 questions must be answered painstakingly, so lets immediately look at how to create a productive work plan with this 5 Questions.
1.Asking The What Question
The is question is actually requiring a specification of what work is needed to be done, you can't just do everything, you should know what you want to do. I discovered that most people aren't specific in this aspect of creating work plan.If you're a blogger like me, lets say your task is to generate traffic to your blog, you shouldn't stop there, you should make it more specific, "okay, I want to get 1000 page views daily ".
Specifying it gives you better chances of being productive. This apply to other task, if you're a student, and want to study daily, you should also be specific, it doesn't stop in 'I want to study'. You could specify with something like, "I want to study math, I will be focusing on Quadratic Equation". This applies to other fields.
These might not be only one task, it can be as many as possible, so feel free to ask yourself the 'what' questions and try as much as you can to be specific.
Personally, I have my daily routine and won't like to sacrifice any for the other, so I need to get everything perfectly and timely. So I create all the things I need to achieve for the day, it could be month(s) or year(s) and I make sure it worth my time.
2.Asking The Why Question
This is the second step of creating a work plan. It doesn't end in being specific or knowing what you want to do but you will also need to answer the question WHY in order not to waste time on something that isn't relevant.This is a questions of importance, lets assume you have a task in mind, maybe it's generating traffic like I suggested. So what's the reason for wanting to do that particular task?
The importance is another area people fail when creating a work plan, so in order to get it right, the importance may revolve around the benefit or achievement, Time, & Value attached to doing such.
Also, in order to know the importance of what ever you're doing, you should ask yourself if there's any other task that's more important than the current one that's been analyzed.
Being more explanative, I might want to generate traffic for my blog, I will need to analyze if it's important or not, by doing doing so I might want to check the following:
•Benefit / Achievement: Promoting my blog might come with benefit & achievement like Money, Fame, etc
•Time: in order to know if generating traffic to my blog is important, I will consider time-taken, if it's gonna eat up time for other things, I might want to reschedule.
•Value: Maybe my task doesn't involve making money or getting fame, I might think about the values I will be adding that will help someone attain great heights.
•What's Even More Important: I will also consider other things that's even more important or things that will be more productive at that particular time, this will help me know if that's the right task at the moment or if it isn't even relevant.
These could work for anybody or any task, so start questioning your idea by asking WHY you want to do that thing.😃
3.Asking The Who Question
This questions is also crucial, you should ask the WHO, for any task to be accomplished, someone or something must be involved.So the WHO question isn't referring to only humans, it could be someone(s) that will play a vital role for that task to be accomplished or it could be resources needed to achieve the tasks.
It could also involve both human and thing (resources).
I might want to read an article, I will need to be in a quiet place, grab a bottle of water and some chips, etc. That's exactly what the WHO question does, it helps you stay organized. So whatever field you're, think of thing(s) or person(s) that are involved in what ever you're achieving.
4.Asking the When Questions
The step four is a crucial one, you can't take forever in doing a particular thing, you need a set time, so that's just what step 4 does.The time shouldn't be only when the task will be completed, but the time the task begins and also the end time. This helps you to be productive as you'll be impulsed to get the task done within the set time.
Time management can be quirky and tricky when it comes to maintaining a work plan, so that's where the quadrant time management system comes into play.
The quadrant time management system says that things are either only urgent, only important, both urgent and important, or none of the above. Time-wasters are the 'none of the above'. Something that’s important but not urgent, for example, are any activities related to your long-term task.
In the step two, we learnt about making sure our task is important, but some important task are not always urgent and could wait for some time.
So using the quadrant method, you should be able to manage your time by knowing which task is important but not urgent, both important and urgent or none.
Those that aren't important or urgent are the time - wasters, this could be squashed or done when you have a free time. As a blogger, the time-wasters will always arrive, they're usually replying chat on Facebook or other social media platforms. So I don't take it serious.
The task with the highest urgency should come first, and also you should always have a set time for accomplishment.
I have written a detailed post for you on managing you time and getting the most from your 24hrs! If you're interested in managing your time then read how manage your time.
5.Answering The How question
This is more like a road-map that gives direction on how to accomplish the set task.Whatever you'll be doing, you will be needing a strategy in order to be successful. You won't be productive if you don't have a clear road map to achieve the task.
Personally I have a pattern of creating my road-map, which I think will be useful to you also.
First I create an intro that serves as a reminder of what the task is all about and the importance of the particular thing that needs to be done .
Secondly, I list the resources and who will be involved in achieving that task, this will help me stay organized and waste time on things that aren't necessary.
Thirdly, I identify any constraints or obstacles that might negatively affect the productivity of such task, once the roadblock is known, I look for ways to deal with that obstacle. This constraints maybe another task or emergency that will come up during the process of doing the task, it could be anything else, just identify things that can hinder the productivity of such task, if it worth rescheduling the whole stuff, then do it immediately. After this, I am sure of a clean ride without any bumpy, though this isn't an assurance as other constraints might come up as time goes by, so you should always be ready for the inevitable, but this will give you some level of assurance besides it's better to kill some than killing none.
Fourtly, I set goals, this will help the process to be a bit faster than not having a target. I have discovered work tends to be faster when you have a target, it could be a single task but splitting it to different sections reduces work load and increase productivity.
Setting my goals, I use a formula called SMARTER, this is also an easy to remember pattern of setting goals. I have discussed broadly on setting goals in this post, so i won't be stressing it again but will only do a reminder of it, if you're set on learning how goal setting works then you will be wanting to read my article on it.
SMARTER is an abbreviation for Specific, Meaningful, Attainable, Relevant, Time-bound, Evaluate and Readjust.
•Be Specific(S): When setting my goals, I make sure it's specific, when goals are specific they're easily achieved.
•Meaningful(M): Goals should be meaningful, you can't just set to achieve any goal, it needs to be meaningful, what's the meaning of that goal to you? What's the importance and how measurable it is.
•Attainable(A): Some people set unrealistic goals that can never be achieved, so in order to set your goals it's should be attainable.
Lets say your goal is to make $100,000 in 6months, where you don't have a stable income that generates up to $50 a month, so how on earth can such goal be achieved?
There's no magic, set only attainable goals. There's a saying, cut your cloth according to your size and also another cut your cloth according to your cloth. I think being realistic will work using the second quote.
When a realistic goal has been achieved, you can then set a more herculean goal. This can continue increase as success is achieved.
•Relevant(R): Goals should be relevant, you shouldn't be trying to achieve want won't be of any benefits, yes it could be a nice goal but how relevant is it at the moment?
The goal might be buying a car, but do you need a car at the moment? The relevance matters a lot.
•Time - Bound(T): Goals should have a set time for accomplishment, I would prefer calling it a deadline to achieving that goal. One thing I like about setting deadline is it motivates you to work hard and this will yield a better output.
•Evaluate(E): Things will change as time goes on and your goals might require some changes, so in order not to fall off, you should always Evaluate your goal before and after setting that goal.
•Readjust(R): I have learn to make readjustment when I develop a new strategy of achieving my goals or whenever the need arrives. This will help you stay updated and also result to more productivity.
Lastly, I Develop a working strategy, there are tons of ways a particular thing could be done but some ways might be faster or lead to better output. Everyone has what works best for them, so discover what works best for you and explore!
Also, I create schedule for each of my task and work with it.
What are other things you do to create a productive work plan? Tell me.
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Thanks for reading and stay unique!
